People use corporate voicemail greetings as defaults if there’s no other greeting or the personalized programs get erased for any reason. There are external calls in a company, which originate from outside, and there are also internal calls using extension within the company. Voicemail greetings play with both of these calls. Callers can call at any time. That’s why it’s better to keep the voicemail greetings general, brief, and professional.

Essential Tips for Recording Voicemail Greetings

While recording a voicemail greeting, you should speak loudly and clearly with a concise message. If you request the caller to follow up with written correspondence, you should spell out your name or email address. You should practice your voicemail recording several times and listen to every attempt. When you feel satisfied with a specific voicemail recording, then you can select that. If you don’t have any experience recording a voicemail previously, you should take an opinion from another colleague for a second assessment.

Making a Relevant Voicemail

When a caller gets a voicemail greeting, it’s significant that he becomes sure of reaching the correct person with relevant information he needs. The voicemail has to inform the caller that to whom he has arrived, if he has contacted the right person and the right business, if he should leave a message, when he should get back to the desired person, if there is a better time for him to call, etc. All of these inquiries are relevant to the call, and the voicemail has to be related to these specific situations.

The Suitable Length of a Voicemail

If you make a lengthy voicemail, there is a possibility that some callers will hang up without hearing the full voicemail. People don’t have much patience these days; everyone is so busy. You have to put only the relevant information in a voicemail in the lowest possible time. An ideal time for a voicemail is around 20 seconds. The time should not be less than 10 seconds or more than 30 seconds. Also, you don’t need to speak out every available information, which makes the voicemail lengthy. The caller can figure out some everyday things on their own. There is no need to overthink; you need to keep the voicemail short and relevant.

Almost all companies use corporate voicemail greetings at present. Keeping the strategies while making a voicemail greeting is so important. A friendly voicemail greeting creates a positive impression of the company to the caller.